What exactly is cash management? Simply put, it is the
process of managing revenues and expenditures that flow
into and out of any business. It takes many shapes and
forms, for all different types and sizes of businesses.
In years past, the standard process was relatively simple: the
business collected cash or checks from rent payments, sales
or operations and then went to the bank to deposit the funds.
In many cases, a lag would occur from the time a sale was
made, or services rendered, to when payment was received.
Once revenue was received and deposited, payments would
be made by the business in the form of checks to vendors
and suppliers. Knowing when payments would be made to
your business and matching that up to when your business
needs to pay expenses, became a challenge – known as
“timing difference”.
Businesses face that same challenge today. The good news,
though, is that there are a number of solutions today to the
age old “timing difference” that weren’t available 20, 15,
or even 10 years ago. Financial institutions have invested
extensive resources in technology that allow business
clients to “speed up” the collection of receivables (inflows)
and match that up with payments to vendors/suppliers
(outflows). Thus, bridging that timing difference, increasing
the efficiency of operations and ultimately saving the
business money. What are some of these solutions?
- Online Banking – Provides the ability to view account
balances on demand, so reconciliation can be done daily,
instead of monthly. Funds can be transferred instantly with
a simple click of a button, so they can be in the account
they need to be in, when they need to be there. Electronic
statements are available and easy to access, saving time
and paper. Many banking functions can now be done
online and on the go with the use of online banking.
- Electronic Transmission of Funds - The ability to send
money electronically and automatically, to individuals,
businesses, vendors, suppliers, etc. This can help
decrease the need and expense of checks and postage.
- Electronic Collection of Funds - Collect payments from
customers/clients, allowing you the ability to know exactly
when you will be paid, bridging the timing difference.
Customers can be set up for recurring payments, reducing
collection expenses and challenges.
- Make Deposits Directly from your Business - With remote
deposit capture, you can deposit checks directly from
the office. This service can provide a huge savings of
employee time, travel expenses, and an increase of
efficiencies within the office.
- Credit & Debit Card Acceptance - The ability to take a
credit or debit card as a method of payment from clients
and vendors, in person, over the phone, or online.
- Business Credit Card - Make purchases of office supplies,
gas, etc. with varying rates, repayment terms, and rewards
options. A great way to track expenditures.
- Fraud Prevention Services – These services offer ways to
aid in protecting accounts against fraudulent activity and
to manage account transaction history.
The need for these services transcends across all different
business sizes and sectors. Many business owners will
tell you that cash management is critical to the vitality and
success for their business. Since the onset of the pandemic,
cash management services continue to offer solutions and
alternatives to keep many businesses running.
Though, with all the great technology available, it still comes
down to people. Individuals that will help you set up these
useful services, train and educate employees on their use,
and be there for support when questions arise – that is
the great differentiator of services. In addition, a support
staff that is at the cutting edge of technology – as new and
more efficient ways to manage money evolve in the future.
Ultimately, it is the relationship between the bank and the
business – partners in its health and success.
Contact Bethany today to learn more about CNB’s Cash
Management Solutions and how they can benefit your
business.
©2021 Broadridge Investor Communication Solutions, Inc. All rights reserved. This material provided by Bethany Arnold.